APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description

That the August 16, 2016 (Monthly Work Session) and the August 16, 2016 (Regular Board Meeting) minutes be approved.

Recommendation
N/A

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board September 6 2016 (Regular).pdf
Attachment: Board September 6, 2016 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 9.6.16 Reassignments for School Board Meeting.pdf (Confidential Item) 

GENERAL ITEMS

9. APPROVAL OF MASTER IN-SERVICE PLAN

Description

The Master In-Service Plan is the list and description of all staff development training approved by the district.  No new components have been added to or deleted from the previous year.

Recommendation
That the district Master In-Service Plan be approved as presented.

Attachment: MIP 2016.pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF AGREEMENT BETWEEN ASSOCIATED BUILDERS AND CONTRACTORS, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students an apprenticeship program and Associated Builders and Contractors, Inc. has experienced staff to provide apprenticeship students with realistic work experiences and related classroom experiences.  The School Board desires to provide to its students a learning experience to meet the journeymen level of efficiency and enhance skills and Associated Builders and Contractors, Inc. has agreed to offer their resources to School Board for such purposes.

Recommendation
That the Agreement between Associated Builders and Contractors, Inc. and the School Board of Sarasota County, Florida be approved as presented.

Attachment: ABC 2016-19.pdf

11. APPROVAL TO PURCHASE AND INSTALL PROMETHEAN ACTIVEPANELS AND BALANCE BOX MOBILE STANDS IN CLASSROOMS ACROSS THE DISTRICT

Description
This agreement provides that Promethean will supply the 70" ActivPanel Touch for the refresh project. ActivPanel Box Mobile Stands will be provided by Boxlight. Installation of new hardware and the removal of old hardware will be provided by Automated Systems Consulting, ASC Inc.

Recommendation
That the ActivPanel classroom purchase and installation be approved by the Board as presented. Budgeted Capital Funds from the Information Technology Department's budget will be used for purchase.

Attachment: HHGM154.pdf
Attachment: Sarasota_504stands.pdf

12. APPROVAL OF THE AGREEMENT BETWEEN EMBRY-RIDDLE AERONAUTICAL UNIVERSITY (ERAU) AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
This agreement with ERAU for the 2016-2017 school year allows a select group of students who are interested in Engineering and meet the specified criteria at Sarasota High School to participate in a Concurrent/Dual Enrollment program. Students will be enrolled concurrently in a CTE Engineering Course as well as ERAU's Engineering Course.

Recommendation
That the agreement between Embry-Riddle Aeronautical University (ERAU) and the School District of Sarasota County be approved.

Attachment: Embry Riddell GAI AY16-17 Final.pdf

13. APPROVAL OF CONTRACT FOR SERVICES BY CURRICULUM IMPROVEMENT INSTITUTE/CENTER FOR COLLEGE AND CAREER READINESS AND SARASOTA COUNTY SCHOOL DISTRICT FOR PROFESSIONAL DEVELOPMENT

Description
The contract for services between Curriculum Improvement Institute/Center for College and Career Readiness and The School Board of Sarasota County, Florida for professional development in deepening teachers' understanding of the Florida Standards, designing more rigorous lessons at higher DOK (cognitive) levels, and planning questions to support accountable talk and accountable tasks.  This work will be done with math teachers from all middle and high schools and six of our elementary schools.  This is being presented because the collective cost will exceed the $50,000.00 limit.

Recommendation
That the contract for services between Curriculum Improvement Institute/Center for College and Career Readiness and The School Board of Sarasota County, Florida for professional development be approved as presented.

Attachment: BAIenc9-6-2016CCCR.pdf

14. AGREEMENT BETWEEN COMMUNITY REHAB ASSOCIATES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR PHYSICAL/OCCUPATIONAL/SPEECH THERAPY SERVICES

Description
Physical, occupational and speech therapy are related services required by both Federal and State law for students with disabilities.  Contracts with agencies, such as Community Rehab Associates, Inc., assist in providing these necessary services, when direct hire staff are not available.

Recommendation
That the agreement between Community Rehab Associates, Inc. and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Comm Rehab 2016-17.pdf

15. APPROVAL OF AGREEMENT BETWEEN UNITED WAY SUNCOAST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The United Way Suncoast, Inc. will plan and deliver opportunities that support both parents and students with their educational and career goals.  The Agreement between both parties, dated June 7, 2016, is terminated and superseded by this Agreement.

Recommendation
That the agreement between United Way Suncoast, Inc. and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: United Way Suncoast, Inc..pdf

16. APPROVAL OF FIRST AMENDMENT OF CROWN CASTLE LEASE

Description
Crown Castle and the School District have a lease agreement on the cell tower located at 301 Old Venice Road. The lease has expired and they are proposing to renew it with new rates and some minor modifications. 

Recommendation
That the School Board of Sarasota County approve the first amendment to the Crown Castle lease agreement.

Attachment: Crown Castle-Osprey-1st Amendment.pdf

17. APPROVAL OF CONTRACT BETWEEN CHILDREN FIRST, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY

Description
This contract creates a mechanism to provide Early Head Start services for children and families in the area of early childhood education, family partnerships, health, mental health, nutrition, and parent involvement.  Both agencies will use specified resources to provide a comprehensive program for all children and families enrolled in the program.  Services will be provided at the North County Cyesis Program and the Cyesis Program at North Port High School (55 total Early Head Start slots: North Port; Riverview).

Recommendation
That the contract between Children First, Inc., and the School Board of Sarasota County, be approved as presented.

Attachment: CYESIS-Early Head Start 2016-17.pdf

GRANTS

18. APPROVAL OF THE READING RECOVERY GRANT PROPOSAL TO THE GULF COAST COMMUNITY FOUNDATION FOR TITLE I ELEMENTARY SCHOOLS

Description
COMPETITIVE: Grant funds of $81,565 will provide training to Reading Recovery teachers at all Title I schools to help young students read at grade level.

Recommendation
That the Reading Recovery grant proposal be approved.

Attachment: Reading Recovery.pdf

19. APPROVAL OF THE SCIENCE FOR 2ND GRADE "MATTERS": IT'S STICKY, GOOEY AND ALWAYS IN MOTION! GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR ASHTON ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $4,389 will provide hand-on science experiences for Ashton Elementary second grade students.

Recommendation
That the Science for 2nd Grade "Matters": It's Sticky, Gooey and Always in Motion! grant proposal be approved.

Attachment: Sticky Gooey.pdf

FIELD TRIPS

20. APPROVAL FOR VENICE HIGH SCHOOL JROTC STUDENTS TO ATTEND THE GEORGIA NAVIGATOR CUP IN PINE MOUNTAIN, GEORGIA ON JANUARY 13-17. 2017

Description
The Georgia Navigator Cup is a Southeast Interscholastic Orienteering Championship with an instructional connection to life-skills and leadership training through the sport of orienteering.

Recommendation
That the field trip for Venice High School JROTC students to attend the Georgia Navigator Cup in Pine Mountain, Georgia on January 13-17, 2017 be approved as presented.

MATERIALS MANAGEMENT

21. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodian of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: AgdDeleteProperty09062016.pdf

FACILITIES

22. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS

Description
The Facilities Services' change orders are summarized on the enclosure for ease of review. These change orders collectively total an increase of $133,674.02 in gross contract dollars.

Recommendation
That the Facilities Services' change orders be approved and/or ratified as presented.

Attachment: Facilities Services change orders.pdf

23. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO THE CONTRACTOR FOR THE TOLEDO BLADE FENCING/FRONT ENTRANCE DESIGN PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the final payment to the contractor. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: toledobladefence.pdf

24. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO THE CONTRACTOR FOR THE ALTA VISTA BUILDING 2 RENOVATION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the final payment to the contractor. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: altavistabldg2.pdf

25. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO THE CONTRACTOR FOR THE ASHTON ELEMENTARY LOBBY RENOVATION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the final payment to the contractor. The Director of Facilities Services has determined that the project is complete in accordance with the state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: ashtonlobby.pdf

26. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO THE CONTRACTOR FOR THE ALTA VISTA BUILDING 3 RTU

Description
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the final payment to the contractor. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: altavistabldg3.pdf

CONSTRUCTION

27. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE LAUREL NOKOMIS SCHOOL PORTABLE PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order #1. The Director of Construction Services has determined that the project is complete in accordance with state statues.

Recommendation
That the Laurel Nokomis School Portable Addition project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: LNS port.pdf

28. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE OAK PARK SCHOOL CLASSROOM RENOVATIONS AND PORTABLE INSTALLATION PRE-CONSTRUCTION PROJECT

Description
All work has been completed. The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment #15. The Director of Construction Services Department had determined that the project is complete in accordance with state statutes.

Recommendation
That the Oak Park School Classroom Renovations and Portable Installation Pre-construction project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: oarkparkclass.pdf

29. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SUNCOAST TECHNICAL COLLEGE SOUTH CAMPUS NEW CLASSROOM BUILDING AND COUNTY LIBRARY PRE-CONSTRUCTION PROJECT

Description
The work of this pre-construction contract was completed and all deliverables have been received. The final project costs have been internally audited and are enclosed herein in Final Payment #3. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the Suncoast Technical College South Campus New Classroom Building and County Library project be accepted as complete and the final payment to contractor be approved for payment.

Attachment: STC precon.pdf

30. APPROVAL OF THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF NORTH PORT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR THE WATER AND WASTEWATER SYSTEM RELATED TO SUNCOAST TECHNICAL COLLEGE SOUTH CAMPUS

Description
The above referenced agreement defines the relationship between The School Board of Sarasota County, Florida and the City of North Port Utilities Department. All stipulations noted in the agreement have been worked out between the two parties and are deemed acceptable by the Construction Services Department staff of The School Board of Sarasota County, Florida. This Agreement has been approved by the School Board attorney.

Recommendation
That the Interlocal Agreement between the City of North Port and The School Board of Sarasota County, Florida for the Water and Wastewater System for Suncoast Technical College South Campus be approved as presented.

Attachment: stc wastewater.pdf

31. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description
The Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($14,327.88) in gross contract dollars.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: 090616_CSDCOs.pdf

32. APPROVAL OF AMENDMENT #6 WITH HARVARD JOLLY ARCHITECTURE FOR THE SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION PROJECT

Description
The scope of work for the amendment shall include additional services work associated with: Task #1 - Provide engineering support for the remodeling of the temporary Media Center into administrative office space and space for SHS's in school suspension program. The amount of this amendment is $2,500.00. Funds for this project are available through the project budget account.

Recommendation
That Amendment #6 to the Agreement dated May 1, 2012 with Harvard Jolly Architecture for the Sarasota High School Renovation and New Construction be approved as presented.

Attachment: amend6.pdf

33. APPROVAL OF AMENDMENT #7 WITH HARVARD JOLLY ARCHITECTURE FOR THE SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION PROJECT

Description
The scope of work for the amendment shall include additional services work associated with: The redesign of Building #5 interior spaces to accommodate changes made to the JROTC floor plan along with the changes made to the second floor art classrooms, in order to provide dual functionality (traditional and digital) to each of these classroom spaces. This includes all architectural changes and all mechanical, electrical and plumbing changes.

Recommendation
That Amendment #7 to the Agreement dated May 1, 2012 with Harvard Jolly Architecture for the Sarasota High School Renovation and New Construction project be approved as presented.

Attachment: amend7.pdf

FINANCE

34. APPROVAL OF THE FINAL BUDGET AMENDMENT FOR FISCAL YEAR 2015-2016

Description
The General Fund; Special Revenue Fund - Food and nutrition Services; Special Revenue - Federal and State Grants; Self Insurance Fund; Capital Outlay Funds; and Debt Service Funds are being amended to reflect the final results of operations for the 2015-2016 fiscal year.

Recommendation
That the Final Budget Amendments for the 2015-2016 fiscal year be approved as presented.

Attachment: Final Budget Amendment 2015-16.pdf

35. APPROVAL OF THE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDING JUNE 30, 2016

Description
Chapter 6A-q0071 (2) of the State Board of Education Administration Rules requires that the Annual Financial Report be submitted to the Florida Commissioner of Education no later than the 11th of September each year.

Recommendation
That the Annual Financial Report for the year ending June 30, 2016 be approved by the Board as presented.

Attachment: 03 MDA CAFR 2016 to Board.pdf
Attachment: 06 NOTES_CAFR 2016 to Board.pdf
Attachment: ESE 348 - Combined to Board.pdf
Attachment: ESE145 to Board.pdf
Attachment: SEFA to Board.pdf

JOB DESCRIPTIONS

36. APPROVAL OF REVISED JOB DESCRIPTION FOR SYSTEM ADMINISTRATOR COORDINATOR

Description
The revised job description for System Administrator Coordinator is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for System Administrator Coordinator as presented.

Attachment: Job 187 - System Administrator Coordinator.pdf

SCHOOL BOARD RULES

37. APPROVAL OF NEW SCHOOL BOARD POLICY 4.65

Description
Policy 4.65 - Virtual Instruction has been advertised and is ready for approval.


Recommendation
That the new School Board Policy 4.65 be approved as presented.


Attachment: Policy 4.65 Virtual Instruction.pdf

38. APPROVAL OF REVISED SCHOOL BOARD POLICIES 6.145* AND 6.33

Description
Policies 6.145* Substitute Teachers and 6.33 Alcohol and Drug-free Workplace have been advertised and are ready for approval.


Recommendation
That the revised School Board Policies 6.145* and 6.33 be approved as presented.


Attachment: 6.145 Substitute Teacher, Temp and Sub Classified and Support Emp.pdf
Attachment: Policy 6.33 Alcohol and Drug-free Workplace.pdf